Business & Document Management Services
Helping your organisation to grow with outsourced support services
When you’re looking for ways to streamline your organisation, improve processes and efficiency and make the best use of resources, outsourcing business support functions can be an effective strategy. Outsourcing to a specialist like ENGIE can help you to focus your finite resources on the core functions of your organisation while reducing costs and improving efficiency.
Keeping your organisation lean and competitive
EQUANS offer a comprehensive range of business process outsourcing opportunities, with all the expertise and resources you need to support your growth. Whether you need finance, HR or mailroom services over the long term, or simply need one-off support for office design or architectural projects, we can provide every outsourced business service you need.
Focus on your strengths
Outsourcing your support functions to our specialists enables you to concentrate on your core specialisms, while we concentrate on making your organisation more efficient, reducing costs and creating a safe, comfortable and inspiring workplace for your people.
Our document management services comprise of:
Converting archived paper records into digital documents is a huge undertaking for any organisation. Our technology can scan archived records and extract vital information for storage in secure digital databases. BIP0008 compliance means that scanned documents are permissible for use in legal proceedings, so all paper records can be safely destroyed. This not only frees up real estate, it also releases information previously locked away in archived records.
Our virtual mailroom services convert inbound paper mail into digital documents and information. Your virtual mailroom can be housed on your premises or off-site in our own secure facilities. Incoming mail is opened, scanned and important information extracted and delivered digitally to recipients via a routing system. The original document is also scanned, so it is available for viewing if required.
Virtual post room
Eliminate the costly and time-consuming process of printing, franking and dispatching your outgoing mail. Our virtual post room collates, bulk produces and sorts your outgoing mail before sending it to your mail delivery company – reducing the cost of mailing by up to half. In addition, our system automatically identifies which letters need to be printed and which can be sent by email, according to recipients’ stated preferences.
Our digital mailroom service automatically manages internal mail distribution within your organisation. This can be a secure cloud-based solution, allowing employees to access mail from any location, for example, while working at home or travelling.
Virtual data room
This cloud-based document repository offers encrypted access to confidential documents. It allows permitted individuals to interrogate documents in a secure online environment. Only authorised individuals will be able to view the documents, via a user-friendly, intuitive interface.